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Why offering a domiciliation service?

Sedat Adiyaman and Manuel Schmalstieg, two young entrepreneurs, founded Coworking Neuchâtel in spring 2014. We have, therefore, been offering a company domiciliation service here in Neuchâtel for six years.

We do it for three main reasons: to enable entrepreneurs to professionalize their activity, to make their lives easier, and above all, to provide them with our support.

Professionalization of the activity

Our two founders, who are themselves entrepreneurs, know how difficult it is to professionalize an activity without a lot of financial means. This is the reason why we offer you a professional address in the city center of Neuchâtel at a low cost. In addition to the financial aspect, this also contributes to the positive reputation of your company.

Facilitation

Beyond a simple business address, our team takes care of the reception, distribution, and digitization of your mail. Furthermore, we put at your disposal our meeting rooms to allow you to have an appropriate place to welcome your customers and partners. Our goal is to allow you to focus on the development of your business.

Support

Finally, an aspect that we particularly care about: peer and entrepreneurial support. From the very beginning, our goal has been to create a network of professionals in Neuchâtel. Therefore, you will not only benefit from the services mentioned above but also from access to our network of members. It offers you the opportunity to meet and exchange with professionals from various fields. You can also take part in events that we organize to allow you to create your own network.

So, have you decided to get started and set up your business in Neuchâtel?

To go further:

Domiciliation in Neuchâtel: what kind of companies?
Neuchâtel and domiciliation: did you know?

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Creating your company in Switzerland

Are you in the process of creating your own company in Switzerland? Your company is already recognized abroad, and you aim at creating a new branch in Switzerland? Keep reading this article will be useful for you!

Establishing your headquarters in Switzerland

Setting up a company in Switzerland is a relatively quick process that may explain the entrepreneurial and innovative spirit of the country. However, it is necessary to think carefully about where to set up the headquarters. Via the rental of a commercial office? At home, for the entrepreneurs living in Switzerland? Or by using a domiciliation company?
This last option can be offered by various companies. Coworking Neuchâtel is one of them. By making this choice, you not only benefit from a professional address, but you also have access to a network of entrepreneurs, meeting rooms, and even offices.

Find the answers to all these questions thanks to our previous article: where to domicile your company?

The advantages of Switzerland

Regardless of the type of headquarters you choose, establishing your company in Switzerland offers many advantages:

Economic climate
Switzerland enjoys a favorable economic climate with many opportunities and low unemployment. Although, of course, we are all currently experiencing the impact of the pandemic, it remains relatively stable.

Geographical location
At the center of Europe, at the crossroads of trade, Switzerland is a strategic place for any international development.

Political environment
Renowned for its neutrality, Switzerland enjoys a stable political climate. Also, its liberal nature encourages and promotes free trade and investment.

Taxation
A well-known advantage, which is especially true for companies that benefit from favorable tax conditions. However, note that these may vary from one canton to another. If Neuchâtel arouses your curiosity, you will not be disappointed. The canton offers many advantages in this respect, but that is by no means all. Find out more in our article: Neuchâtel and domiciliation: Did you know?

Reputation

Finally, Switzerland’s serious and reliable reputation can work in your favor in establishing your company in this country.


So when are you going to set up your headquarters in Switzerland?

To go further:

Setting up a business in Switzerland
Starting your own business in Switzerland
The pros and cons of starting a business in Switzerland

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Domiciliation in Neuchâtel: what kind of companies?

In the past, you have had the opportunity to discover the advantages of domiciliation in Neuchâtel. Today, we want to share with you the type of companies choosing our beautiful region as their headquarters. Small or large, every company is welcomed in Neuchâtel.

The Neuchâtel coastline is mainly known for being the cradle of Swiss watchmaking, or for its collaboration with the CSEM, ensuring the good development of the Swiss industry. However, many other companies have their virtual offices in Neuchâtel. These, on their own scale, also play an important role in the local economy. A number of them have their headquarters at Coworking Neuchâtel. We can even confirm that their areas of expertise are varied. Proof that the coastline has nothing to envy.

But who are they?

Enough talking! Here are a few organizations that have chosen Neuchâtel and our shared space as their headquarters:

  • Fondation Bioniria: this organization works to promote sustainable development, the knowledge economy, and bio-inspiration. Very interesting and enriching projects that you will discover on their web page.
  • Wikimedia Association: this one, as you may already know, aims to give access to knowledge for free. To do so, Wikimedia collaborates with many public organizations, such as schools, museums, or cultural institutions.
  • Legalista: since 2018, and with more than 20 years of experience in the field, Legalista has been supporting business leaders, managers, and team leaders, taking care of their legal issues.
  • G+U IT Solutions Provider: certified Apple, Microsoft Cloud, and 3CX VoIP telephony, this company provides consulting services as well as support and IT management solutions for all VSEs and SMEs. The goal: to create a partner relationship with customers in order to simplify and optimize their IT life.
  • DerDieDas Design: specialized in 3D design, this company works with customers from various fields, such as watchmaking, advertising, or R&D. Discover the history of DerDieDas and its projects on the official web page of the company.

What a wealth!

As you can see, Neuchâtel is rich in diversity (and this is only an extract!). Many professionals who are good in their field have chosen the coastal region as their headquarters. So we ask ourselves, what are you waiting for to move here?

To go further:

How to create your company in the Neuchâtel canton

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Virtual office: what are the risks?

This week, we decided to talk to you about virtual offices and their risks. Of course, this is not the only option, there are many ways to choose your company’s registered office. However, these are important aspects to be aware of if you wish to establish a virtual office or, in other words, to use a domiciliation service.

Domiciliation in short

A domiciliation service allows you to create the legal existence of your company by benefiting from a dedicated business address. However, you do not need any kind of premises and you are not obliged to operate in the same region. Depending on the type of company, for example, shared spaces, additional services may be offered. These include mail management and forwarding, access to meeting rooms, provision of a local telephone number, or even a call answering service. This is why it is sometimes called in different ways. If you hear about virtual offices or addresses, you will now know what this refers to.

What do you have to watch out for?

The reliability of the service provider

If you would like a virtual address in a specific region, start by searching for the various providers offering this service. Take the time to compare them, meet them, and ask for advice from other companies working with them. It is also important to check the financial health of the provider to ensure that the service can still be offered in the medium term. If this is not the case, it could lead to a lot of administrative work, and even costs if you market products for example, and the address has to be changed on each one.

Your company’s image

Choosing a virtual office or address can greatly affect the credibility of your business. Take the time to consider different options in order to find the one that best represents the image you wish to communicate. A well-known address, central or in an area perceived as attractive by your customers, gives a positive and serious image to your business.

The confidentiality

As with any service, it is important to establish a contract specifying each modality, particularly concerning confidentiality. Indeed, if you have a virtual address with mail management and your mail is sometimes scanned, make sure that confidentiality is guaranteed. Moreover, this aspect also depends on your level of confidence in the service provider, hence the importance of knowing him/her well.

And for the service provider?

The risks for the provider are almost the same. Indeed, offering a domiciliation service to a company at risk could greatly damage his/her image. To preserve the credibility, the service provider needs to know each company domiciled in order to ensure its reliability. The financial aspect must also be taken into account so that the solvency of the company benefiting from the service is guaranteed.

Each choice has its advantages and disadvantages. However, at Coworking Neuchâtel, we offer companies that choose us the opportunity to benefit from a central and well-known address in Neuchâtel within the emblematic Hôtel des Postes. Our team informs you as soon as a letter arrives, scans it, or sends it to another address according to your wishes, all this while respecting a confidentiality agreement. We can also provide you with a local telephone number as well as an administrative and call management service.

Would you like to know more? Come and meet us in Neuchâtel!

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Neuchâtel and domiciliation: Did you know?

As we know, the health crisis… enough about that! While the subject remains important. Today, we want to share something more positive with you. We are going to talk about the city of Neuchâtel, its opportunities and economic structure.

Innovation centre

Did you know that Neuchâtel is an innovative canton? And it is doing its utmost to continue in this direction! This beautiful city and its surroundings encourage all SMEs, start-ups, and entrepreneurs to develop in the region. To do so, they have created an ecosystem supporting businesses of all sizes to help them develop and build a promising future. In other words, a large number of companies in the canton are collaborating on a variety of projects, helping the most motivated ones to create the future of Neuchâtel. If you are looking for help to get your projects off the ground somewhere, the city will surely have the infrastructure to help you.

But which economic sectors are the most represented? 

It is one thing to find a canton that promotes innovation, the other is to know whether the benefits are applicable to your company. Although all sectors of activity find a place in Neuchâtel, the support structure for some sectors is more advanced than for others. In other words, any business is welcomed with open arms by the canton, but for some, it will still be easier to access an ideal structure to prosper. If you belong to a sector such as the watchmaking industry, renewable energy, blockchain (or others), Neuchâtel will provide you with plenty of opportunities to move forward. From coaching to networking, there are many support services.

What about the financial side?

Let’s face it, tax changes can sometimes play an important role in a company’s location decision. The canton of Neuchâtel is doing pretty well in this respect. Indeed, the reforms introduced in 2019 by the state are rather attractive, since the cantonal and municipal tax rate has changed from 10% to 7.2%. We are not going to get into a detailed analysis and proceed on a case-by-case basis, but if you are interested in making some useful calculations, the canton’s website provides you with the information you need.

Is there anything else you need to know?

Well yes, otherwise our article would stop there 😊. As any advice is good to take, here is ours: Consider the domiciliation in Neuchâtel! In addition to all the other advantages, you can enjoy a beautiful region full of natural spots to discover. Remember also that domiciliation does not mean that your company has to be in this area permanently, only the head office will be located here. You can, therefore, have all the advantages at your disposal, while continuing your activities in another region. For more information on this subject, do not hesitate to contact our team!

So, when do you plan to move here?

To go further:

Creating your own company in the canton of Neuchâtel
Becoming your own boss in the canton of Neuchâtel

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Call management

Have you ever thought of using a call management service?

Nowadays, we are somehow constantly interconnected with the rest of the world. Although we have developed various ways to communicate, one of the long-established options remains the telephone. In other words, this method is still widely used, in spite of our increasing exposure to social networks and applications. This is particularly evident during this pandemic, as many companies have had to change their structure and set up a teleworking system. In this context, it is indeed necessary to have a telephone as a means of communication. In other words, it allows us to exchange certain information in a clear, precise, and fast way.

Call center services

During a day at work, a telephone interruption can be disturbing. Not only does it force you to deviate from the task at hand, but it will surely affect your concentration on other projects. This means that you will spend valuable time setting up other tasks, which are not a priority at the time. But how do you avoid this kind of situation?

There are services that will provide you with many advantages, such as the delegation of your daily tasks, allowing you to concentrate on the essential ones. In other words, we are talking about Call Centers. This type of service is offered by a variety of companies, typically by some coworking spaces. To put it simply, we take here the example of Coworking Neuchâtel.

Among a variety of services, such as domiciliation, administrative management, or event organization, our shared space offers call management services. This means that in addition to having a local telephone number, the calls you receive are managed by our team of professionals. To ensure optimal service, we keep track of all incoming calls and forward them to you regularly. This will provide you with an organized and easy-to-understand record so that you can contact the relevant people by order of urgency. You may be wondering, but where is the confidentiality in all this? Do not worry, confidentiality is guaranteed by contractual agreement, to avoid any inconveniences.

As you have understood, a call center will allow you to reduce the administrative burden. However, if you would like to know more about this (or other services we offer), do not hesitate to contact us! We are just an email or a phone call away from you!

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Where to domicile your company?

Choosing where to locate the head office is an easy thing to do in theory, but in practice it is far from easy to decide. However when you have a business, you have a legal obligation to have an official address.

Do not worry, you can have your legal address in one place, but do business somewhere else. In this case, the head office is your primary address, but that does not mean you have to work from there, which gives you a lot of flexibility.

So, where?

Remember one thing: location makes all the difference. Although this phrase seems extreme, it is very often used (typically in marketing) and very relevant in the context of the domiciliation. In other words, if your legal address is based in a key location, you will find many advantages. To make it simple, let’s list together various types of domiciliation that you can use:

  1. Home address: sometimes used by self-employed and small businesses, your private address can be used as a place of domiciliation. As with all options, there are advantages to using this service: less expensive than renting commercial space or using the services of a domiciliation company. However, every advantage has its drawbacks. In other words, it will be very difficult for you to separate your private life from your work, and sometimes even to stay organized. For example, managing your mails can become an unbearable task, or you become reachable 24/7 for work and do not have a single moment to yourself (in this case it is often difficult to see your own home as a place to rest). As you can imagine, there are many other reasons why your professional life takes priority over your private life.
  2. Legal address: In this case, it is much easier to distinguish your business address from your home. In addition, many large companies have their own facilities. This, of course, has benefits, such as better administrative management and far more flexible and manageable coordination of the company. However, the flip side of the coin is that your costs are much higher. This means that you will have to pay significant fixed costs each month, which you can probably avoid by choosing a more suitable option. In addition, it is even less obvious to be located in a prestigious area for an affordable price.
  3. Domiciliation company: this option is typically the right compromise for many companies, regardless of their size. There are many types of domiciliation companies, but here we focus on coworking spaces. The advantages are very varied, e.g. your head office is located in an attractive area for your customers, or you may even find tax advantages there. In particular, you have the privilege of being able to network easily and free of charge, as the premises are occupied by companies from a variety of sectors. The coworking team is always there to share the contacts you are looking for. Moreover, the services offered by coworking spaces very often free you from essential but not very profitable tasks, such as mail management. And what are the disadvantages of using a domiciliation company? It will depend from one coworking space to another and on the services they will be ready to offer you.

The decision

Choosing your corporate address requires a great deal of attention in order to maximize your company’s profitability and opportunities. As you have read earlier, there are several criteria to take into account when making the right choice. Which ones have priority for you?

To go further:

How does the trade register work?
Starting your own business: preliminary advice and agencies providing assistance
Starting a business in Switzerland

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Optimize Mail Processing

Are you struggling to manage your mail?  

Can’t find the time to do so?

This task may often seem cumbersome and unnecessary, nevertheless it is crucial to deal with it properly. 

How to proceed

Although each company has its own way of doing business, there are certain possible ways of optimization that come up regularly.

First of all, do not neglect the time spent on this work. Quite frequently, daily tasks that seem insignificant to us are often neglected. The majority of people prefer to leave that for later because they consider they have other priorities. While this reasoning is understandable, do not get tricked! In other words, rather than putting it off and hoarding work to be done later, take some time every morning to get up to date with your mail. It may take you 30 minutes, or maybe 2 hours, to figure out how much time you have available for that.

Secondly, define a ranking method that suits you. To do this, you obviously need to know the type of mail you receive and send. The idea is therefore to define an option that suits you, such as sorting your mail by date received/sent, by importance, by alphabetical order, or so to say, in the manner that is the most appropriate for you. There is no perfect solution, it simply has to be logical and effective in the context of your business.

Thirdly, do not hesitate to engage a professional to manage this type of tasks. For example, you could hire an administrative assistant, but this may be too expensive. This is why the solution might be to choose the services offered by coworking spaces, aiming to manage your mail, parcels, and emails, or even serve as a call center. In this case, you have total control over your documents, without wasting any time on dealing with them. As the provided services vary from one coworking space to another, it is more advisable to get the information directly from the relevant staff, to make sure you find exactly what you need. Be assured, these services are of course protected by confidentiality agreements.

Now let’s discuss the e-mail. We all know how difficult it can be to discern which emails need attention, and which ones are just spam and irrelevant ones. In order to reduce the amount of time spent sorting these different types of emails, you can simply install filters. This does not mean that you will no longer receive any spam mail, but the majority of the irrelevant emails will be redirected to the spam section of your mailbox.

Conclusion

As mentioned above, there are many ways to optimize your mail management, therefore it is up to you to find the one that suits you best. And do not forget, that you can always use a mail management and call center service, which will save you valuable time on other more important tasks!

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Why should I domicile my company?

Every company needs a physical address, but not all know which one is better in their case. Yes, although it is a necessity, it can sometimes be difficult to choose the location of the company. This is where domiciliation makes the most sense. 

The domiciliation is, therefore, the registered address of a company. In some cases, and when the company can afford it, it uses its own facilities as the parent company. When the business is small, its founders sometimes register their own residence as a legal address. However, more and more organizations of all shapes and sizes are using a domiciliation company, which brings them many advantages.

Why the domiciliation?

Let’s be honest, the reasons can vary considerably from one company to another. To keep it simple, we list a number of them below, based on the most common and relevant ones for the majority of users:

  1. Good value for money: unlike renting an office, a commercial space, or even a building, in this case, you only pay for your mailbox and the service that the company offers you along with it. In addition, each company has to manage its expenses differently. This means that domiciliation allows you to reduce your costs for instance the ones needed to recruit a new employee to take care of the management of the internal files.
  2. Opportunity cost: the term is used in many contexts, but in this context, we are concerned with the time spent managing documents, appeals, etc… In other words, by using a domiciliation service, a person will take care of your mail, both physical and electronic, manage your referrals, or take care of your calls (optional service depending on the contract you have with the company). This service will give you more time to focus on your projects and goals.
  3. Business address: it may seem logical, but having your address in a corporate location brings the reputation of a serious organization. In other words, if your head office is registered in a recognized place that reflects professionalism (i.e. a domiciliation company), your existing and future clients will readily consider your company as a more serious and prosperous one. This is particularly relevant for SMEs that use their private home address as domiciliation, or those renting offices in a location unknown to the public.
  4. Important parcels: When you have to receive a large package, it can be quite frustrating, and especially time-consuming to take care of it. Therefore, it is more convenient to deal with an external company that will make the whole process easier for you, by receiving and sending the required parcels. You will no longer have to worry about where and when to pick up and drop off your packages.
  5. Archiving: In some cases, the domiciliation company even offers you the possibility of archiving your files. Of course, in this case (as in all the cases) contracts are signed to guarantee the total confidentiality of your documents.

And you ?

Every company has different reasons for using domiciliation services. What are yours?